Leveraging Project 2010 with Office 365 for Project Management success Starting (SPC242)

The second day of the SharePoint Conference 2011, I decided to attend the session, given by Dux Raymond Sy about Project 2010 and Office365.

Dux is a gifted speaker, so the session got off to a great start. Right off the bat, Dux made an excellent point about the need for a PMIS when running a project.

Every project needs a PMIS to manage:

  • Communication
  • Expectations
  • Planning

If you don’t get this right, you’ll end up in a situation like this:

If you’re still using e-mail as your main project management tool, you need to start taking babysteps into the Project Maturity Model. And why not start with MS Project and Office365?

Using MS Project, you can:

  • Schedule
  • Manage resources
  • Create project reports

But…! You cannot create a MS Project schedule and leave it at that. You need to constantly update your project schedule. And start using a central project site, for example a site in Office365.

Office365 has some OOTB templates (like teamsite) that are very useful to start your PMIS without a lot of hassle. With this, you can:

  • Manage project artifacs
  • Streamline communication
  • Generate relevant reporting

Then Dux shows us some very nice demos, showing powerful ways to combine MS Project with Office365 and using Office365 capabilities:

  • Synchronizing MS Project with task lists
  • Creating lists and Excel docs and synchronizing information between them
  • Co-authoring in documents
  • Creating dashboards

What I really liked about this session and the whole concept of combining Office365 and MS Project is that you get a very powerful PMIS out of the box. No need for custom code or heavy IT projects to realize a PMIS.

Powerful stuff and a must have for project management!

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